AAP Editorial Style Guide

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This guide is intended for anyone producing communications material (print or electronic) representing Cornell AAP that is distributed to internal and external audiences.

The college uses the following publications as the reference for its editorial style:

The Office of Communications recommends installing the Grammarly extension on your computer; Grammarly is very helpful for identifying typos, extra spaces, and other common errors. It is not infallible and will sometimes recommend changes that are not consistent with Chicago style, so use your best judgement when excepting changes.

This guide includes AAP styles that supersede those found in CMOS and commonly used items that still follow CMOS recommendations. For the most part, these styles apply to both electronic and print communication.

Special cases are noted with: M = Magazine; P = Print; W = Web

Additional clarification and instructions are included in [brackets], and examples are bulleted. Please note that different style rules may apply to specific publications as required by design and layout.

Approved logos and other visual assets can be found on the Brand Guidelines page on the AAP website.

Chicago Cheat Sheet

Use serial comma [When a conjunction joins the last two elements in a series of three or more, a comma should appear before the conjunction.]

  • Their wartime rations included cabbage, turnips, and bread. [comma after turnips]
  • Paul put the kettle on, Don fetched the teapot, and I made tea. [comma after teapot]

advisor [not adviser]

African American [noun and adjective, no hyphen; see Black and Latinx below]

cochaired, co-coordinators, cocurator , codirector , coedited, cofounder, co-organizers, coprincipal investigator [but co-PI], coteachers [check dictionary for full list; note that Grammerly will flag these as being misspelled - ignore that]

Formatting for punctuation follows the formatting of preceding text

  • Laura Glenn, known for her dazzling sculptures, will present her work next week. [note bold comma]
  • Note: Exception is when the end of a sentence uses punctuation like a question mark or exclamation point.
    • I had to ask, what was the best way to hang her painting Man with a Mask? [question mark is Roman, not italics]
  • Note: Exception is hyperlink underline. (W)

When referring to specific words or letters within a sentence, use italics, not quotes.

  • Don't forget to capitalize T when writing Tuesday.

When referencing the title of a work, book, article, etc., use titled. [not entitled]

For publications that include the as part of the name, the is lowercase and Roman when used anywhere other than at the beginning of a sentence.

  • He always read the New York Times before going to work.
  • The New York Times was the first thing he grabbed each morning. [starts sentence, uses The in italics].

Use apostrophe s ('s) with singular nouns of any kind.

  • Richard Cloues's book about ranch houses is a bestseller.

College-Specific Terminology

  • campuswide
  • class [not course]
  • course work [two words]
  • Black [capitalized when referring to a group of people]
  • exhibition [not exhibit]
  • fieldwork, field trip
  • Global South [capitalize both words]
  • interim [in between] vs. acting [temporary]
  • land use, but land-use planning
  • Latinx [capitalized when referring to a group of people]
  • makerspace [one word]
  • mixed-use
  • on sabbatical, on sabbatical leave, on sabbatic leave [do not use on sabbatic]
  • pin-up, crit [shorthand is OK]
  • "talk back" session [in quotes, two words, lowercase]
  • tenure-track [adjective], on a tenure track [noun], nontenured
  • viewbook [one word]

Numbers, Dates, Times


Spell one through nine (cardinal and ordinal); use numerals for 10 and higher.

Always spell out numbers when beginning a sentence.

  • Twenty years ago, I earned a master's degree.

For partial numbers use fractions, not decimals.

  • The painting is 15-1/2" x 14" long. [do not use superscript or smaller text for fractions]

When referring to class credits, use numerals.

  • 8 credits, 120 credits
  • 4-credit class
  • two semesters of 4-credit classes

10,000-square-foot building [spell out square foot, note hyphen usage]

second [not 2nd]

for a three-year term

Use the numeral with percentages.

  • 5 percent [not five percent; spell out percent in text/paragraph copy]
  • 15% [when in statistical/scientific data copy, or in humanistic copy when there are multiple percentage figures: 15% and 20% respectively]

2D, 3D [not 3-D; use with technical jargon; three dimensional OK in other uses]


the '60s, the 1960s [both are OK; OK to combine] [not 1960's]

  • During the 1960s and '70s, the population shrank.

Year spans use an en dash or from and to

  • 2010–11 [note en dash; don't repeat 20]
  • 1992–2002
  • from 1992 to 2002 [use to when preceded by from]

20th century [not twentieth], 75th anniversary [not seventy-fifth, no superscript]

April 24 [not April 24th]

April 24, 2009

I could meet you on the 24th. [th is not superscript]

fall, spring [lowercase unless starting a sentence or the name of an official document or headline]

Do not include the year for recent, one-time events.

  • August 1 [not August 1, 2018] [exception is web event postings, which always include year]


  • 5 p.m. [not 5 pm; not 5:00 pm; not 5:00 p.m.]
  • The lecture is from 5 to 7:30 p.m. [use to after from; only use p.m. at the end]
  • April 24, 5–7:30 p.m. [note en dash]

Office Hours:

In sentences:

  • We're open Monday through Friday, from 8 a.m. to 4:30 p.m.

In contact pages and boxes (W):

  • Monday–Friday, 8 a.m.–4 p.m. [note en dashes]
  • Monday and Wednesday, 8 a.m.–4 p.m. [note en dash]


Generally, no period except in academic degrees and L.A., U.S., U.K., U.N., or other abbreviations that could be read as a word.

Use U.S. instead of United States (for noun and adjective) unless ambiguous. [e.g., if another term nearby could be abbreviated with U.S.]

Use two-letter postal abbreviations without periods for states in lists and addresses only. [all other times spell out full state name]

Washington, DC is used at all times. [not just Washington]

Q and A

Hyphen, En Dash, Em Dash

Hyphen: compound words [except with open compounds, then use an en dash]

  • Compound with hyphen: mass-produced, tight-lipped
  • Open compound adjective with en dash: post–World War II years, Chuck Berry–style lyrics

En Dash: range of years and pages; specific state campus [–]

  • 2010–11
  • University of California–Berkeley [but SUNY Buffalo because of abbreviation of SUNY]

Em Dash: setting off ideas [—]

  • He moved his chairs—all six of them—to the kitchen.
  • Use a space on either side of an em dash. (W)
    • He moved his chairs — all six of them — to the kitchen.

To type en and em dashes:

  • PC: en dash = ALT/0150; em dash = ALT/0151
  • Mac: en dash = option/hyphen; em dash = option/shift/hyphen

Technology and Computer Terms

  • email
  • homepage
  • inkjet [one word, no hyphen]
  • internet
  • log in (verb)
    • Log in to Drupal to begin working.
  • login (noun or adjective)
    • Use your login information to access Drupal.
  • Livestream [uppercase L when referring to the company]
  • live stream [noun], live-streamed event [adjective]
  • NetID [no spaces, capital N, I, D]
  • online
  • pageview [noun, one word]
  • podcast
  • website, the Web, webcast, webpage, World Wide Web
  • Wi-Fi

All caps, no period for all computer file types except .doc [.doc, JPG, PDF, PNG, TIFF, XLS]

Web addresses should exclude http://, www, and ending / whenever possible.

  • aap.cornell.edu
  • aap.cornell.edu/arch

Don't hyphenate URLs on line breaks, or break hyphenated URLs immediately after a hyphen.

Locations, Addresses, Contact Information


    Only include state or country names after lesser-known cities.

    • I hope to move to Detroit. [well known]
    • My new job is in Troy, New York. [not well known]
    • I studied in Berlin. [well known]
    • My brother is teaching in Swansea, Wales. [not well known]

    New York City [not New York; not NYC; exception: AAP NYC]

    New York state [note lowercase s]

    State of New York

    Upstate New York

    lower Manhattan's financial district [lowercase l, f, d]

    The following schools can be referred to by initials at first use:

    • Harvard GSD
    • MIT
    • RISD
    • SUNY Buffalo [or any other SUNY, no hyphen between SUNY and name of school]
    • The Cooper Union [note capital T in The]
    • UCLA


    Abbreviate state names in lists and addresses. [NY not N.Y.]

    • Ithaca, NY

    Spell out state names when used in paragraphs.

    • He lives in Pennsylvania.

    B1 W. Sibley Hall [not B-1] [in an address]

    B1 West Sibley Hall or West Sibley Hall if no numbers [in text] [not just Sibley or West Sibley, always use Hall]

    340D E. Sibley Hall [no space between 340 and D]

    John Hartell Gallery, Sibley Dome

    Events in Rome or New York City should use this format:

    • AAP NYC [or other building name]
      26 Broadway, 20th Floor, New York City 10004 [no comma between city and zip, don't include state: exception is Washington, DC] (W)
    • Palazzo Santacroce
      Piazza Benedetto Cairoli 6, 00186 Rome, Italy [note comma usage after 6 and Rome only] (W)

    Contact information:

    Phone numbers use parentheses and dashes.

    • (607) 255-2341 [note space after area code parentheses]
    • +39 06 689 7070 [Rome: note plus sign and spaces, no hyphens]

    Named Events and Facilities

    Lecture series and symposia:

    • Edgar A. Tafel Architecture Lecture Series
    • FXCollaborative Lecture for Sustainability, Urbanism, and Design
    • Glanzer-Curtis Family Lecture Series
    • Gensler Visiting Critic Lecture
    • L. Michael Goldsmith Lecture Series
    • Preston H. Thomas Memorial Lecture Series
    • Strauch Visiting Critic in Sustainable Design Lecture
    • Thomas J. Baird Visiting Critic Lecture
    • Work Weekend [note capitals]


    • The Foundry [cap T in The for all uses]
    • Milstein Hall [not just Milstein]
    • Mui Ho Fine Arts Library (FAL) [first mention; FAL on subsequent mentions]
    • Olive Tjaden Hall or Tjaden Hall [not just Tjaden]
    • Rand Hall [not just Rand]
    • Sibley Hall [not just Sibley]
    • Tjaden and Rand halls [lowercase h because it's plural]

    Galleries, auditoriums, and other spaces:

    • Abby and Howard Milstein Auditorium
    • Bibliowicz Family Gallery [preferred] Bibliowicz Family Gallery and Garden [formal name]
    • Duane and Dalia Stiller Arcade
    • East Sibley Exhibition Hallway
    • Experimental Gallery
    • Fabrication Shops [not the Shops]
    • Frances Shloss Studio [no the in front]
    • Green Dragon cafe [lowercase C in cafe]
    • Jason and Clara Seley Sculpture Court
    • John Hartell Gallery [or Hartell Gallery after first use; no the in front]
    • Herbert F. Johnson Museum of Art [first reference]; Johnson Museum of Art [subsequent references] [F. Johnson shouldn't be broken onto separate lines. (M and P)]
    • Ho Family Bridge
    • Lim Family Lobby
    • L. P. Kwee Studios [note space between initials; not the plate]
    • Milstein Hall dome [note lowercase d]
    • Olive Tjaden Gallery [or Tjaden Gallery]
    • Stepped Auditorium, Milstein Hall
    • West exhibition hallway, Milstein Hall [note lowercase e and h]
    • West Plaza
    • West Sibley Exhibition Hallway
    • wood floor in L. P. Kwee Studios [can be abbreviated to just wood floor; use sparingly]

    College, Departments, Disciplines

    College of Architecture, Art, and Planning [no ampersand]; AAP; Cornell AAP; Cornell University's College of Architecture, Art, and Planning; or the College of Architecture, Art, and Planning at Cornell University [Note: For internal publications and website, college name can appear as AAP at first mention; for external pieces, like press releases, college name should be spelled out on first use.]

    College and program names:

    Official college and university programs are capitalized, except for the p in program when it comes at the end of the name.

    • AAP NYC
    • AAP NYC studio and classroom facility (the facility is officially The Gensler Family AAP NYC Center as of Feb. 2021)
    • AAP's New York City learning center, officially The Gensler Family AAP NYC Center, known as AAP NYC
    • Clarence S. Stein Institute for Urban and Landscape Studies [first mention, Stein Institute for subsequent uses]
    • Cornell Baker Program in Real Estate [first mention, Baker Program for subsequent uses]
    • Cornell in Rome
    • Cornell University [but university, lowercase, when used without Cornell or another school's name]
    • The Gensler Family AAP NYC Center in Manhattan
    • Historic Preservation Planning program
    • History of Architecture and Urban Development program
    • Program of Computer Graphics [note capital P]
    • Teiger Mentor in the Arts Program [note capital P]

    Department and unit names:

    Official department, office, and unit names are capitalized. See the "Contact" page on the AAP website for official names.

    • AAP Exhibitions and Events
    • Department of Architecture, architecture department
    • Department of City and Regional Planning [no ampersand]
    • Faculty members from art
    • Professor Laura Glenn of city and regional planning
    • The departments of Architecture and Art [note lowercase d in department because of plural Architecture and Art]
    • Office of Admissions, but the admissions team

    Spell out all programs, such as Historic Preservation Planning, on first appearance in a piece, followed by the abbreviation in parentheses (HPP). Don't include parenthetical abbreviation if the program is not referenced again.

    Disciplines and fields are lowercase.

    • He studied art and architectural theory. [the exception is fields that include proper nouns in their name such as English, Italian history]

    People's Names, Titles, Degrees

    Use person's full name in first mention; subsequent mentions use last name only [not first name]

    John Doe Jr. or John Doe III [no commas]

    Erik den Breejen, but Den Breejen at the start of a sentence

    American names for Asian students: Hyemin (Tina) Jang [use parenthesis, not quotes around American name]

    Standard academic titles [applies to lists and sentence use]

    Capitalize official titles when they immediately precede personal names.

    • Professor Laura Glenn
    • Associate Professor Laura Glenn
    • Visiting Critic Laura Glenn
    • Professor Glenn of art
    • Professor of the Practice Laura Glenn
    • Director of Facilities Laura Glenn
    • Department of Architecture Chair Laura Glenn
    • visiting critics Laura Glenn and John Glenn [lower case title because of plural]
    • Professor Emerita Laura Glenn [Emeritus for male]
    • Along with Associate Professor Laura Glenn, art, he's teaching sculpture techniques.

    Lowercase titles when they are used as occupational identifiers.

    • professor of art Laura Glenn
    • facilities director Laura Glenn
    • Laura Glenn, desktop support manager
    • department chair Laura Glenn
    • Former CRP chair Laura Glenn
    • Laura Glenn, assistant professor of art, is speaking in Rome.
    • He presented with professor of art Laura Glenn.
    • Laura Glenn, an art professor, is working on a new painting.
    • I enjoyed working with architecture professor Laura Glenn.

    Speakers visiting campus to give a lecture should be referred to as visiting speakers, guest lecturer, etc. Do not call them visiting lecturers (an official university title).

    Named professorships, chairs, and other titles:

    • Arthur L. and Isabel B. Wiesenberger Professor in Architecture
      • In text, use both the official college "rank" title as well as the named title. ;
        • Associate Professor Jenny Sabin, the Arthur L. and Isabel B. Wiesenberger Professor in Architecture, won an award.
      • Named title only goes under the headshot on the website. Bio text should include both.
    • Baird Visiting Critic
    • Barclay Jones Visiting Lecturer
    • C. Bradley Olson Real Estate Faculty Fellow
    • Edgar A. Tafel Professor of Architecture
      • In text, use both the official college "rank" title as well as the named title.
        • Associate Professor Caroline O'Donnell, the Edgar A. Tafel Professor of Architecture, is profiled in the New York Times.
      • Named title only goes under the headshot on the website. Bio text should include both.
    • Gale and Ira Drukier Dean of Architecture, Art, and Planning [official long title; shortened version OK too]
      • J. Meejin Yoon, Gale and Ira Drukier Dean of Architecture, Art, and Planning
      • In AAP, J. Meejin Yoon, Gale and Ira Drukier Dean, is leading the effort to revise the curriculum.
    • Gensler Family Sesquicentennial Executive Director
    • Gensler Visiting Critic
    • Strauch Visiting Critic in Sustainable Design*
    • Michael A. McCarthy Professor of Architectural Theory
      • In text, use both the official college "rank" title as well as the named title.
        • Associate Professor D. Medina Lasansky, the Michael A. McCarthy Professor of Architectural Theory, published a new book.
      • Named title only goes under the headshot on the website. Bio text should include both.
    • Nathaniel and Margaret Owings Distinguished Alumni Memorial Professor in Architecture
    • Teiger Mentor in the Arts

    *Requires supplemental language whenever referenced: The Strauch Visiting Critic in Sustainable Design was established by Hans (B.Arch. '80) and Roger '78 Strauch to ensure that Cornell Department of Architecture students and faculty are supported in their efforts to advance research and innovative design solutions associated with consequences of global climate change.

    Alumni names and degrees:

    Bold the names [not titles or parenthetical info] of AAP alumni, faculty, staff, and students on first occurrence (per section). When name appears in the context of bold text it should be in light face, not extra bold. (M)

    For AAP students and alumni, parenthetically identify degree and year of graduation, anticipated graduation, or preferred year (per Alumni Affairs and Development).

    • Laura Glenn (M.F.A. '99)

    The following alumni should be listed as such:

    • Peter Eisenman (B.Arch. '55)
    • M. Arthur Gensler (B.Arch. '57) [note M. at the beginning]
    • Ratan Tata '59 (B.Arch. '62)

    For non-AAP Cornell students and alumni, only include the year:

    • Laura Glenn '88

    For students and alumni with two Cornell degrees:

    • Laura Glenn '88 (M.Arch. '92)
    • Laura Glenn (B.Arch. '78, M.Arch. '81) [two degrees, both conferred by AAP, degrees are listed chronologically]
    • Laura Glenn (B.F.A./B.S. '84) [concurrent degrees both conferred by AAP, degrees ordered alphabetically]
    • Laura Glenn (M.Arch./J.D. '98) [concurrent degree not conferred by AAP lists AAP degree first regardless of alpha]

    For couples with a shared last name:

    • Laura (M.Arch. '92) and John (M.Arch. '92) Glenn or
    • Laura '88 and John (M.Arch. '92) Glenn

    For parents of current students:

    • Parent first name, parent last name, "Parent of [student name and year]"
      • Laura Glenn, Parent of Joe Glenn (B.S. URS '92)

    For non-program-specific degrees (e.g., B.S.), identify the specific program.

    • Laura Glenn (Ph.D. HAUD '98)
    • Laura Glenn (B.S. URS '15)

    If a graduation date isn't available, it's OK to write around it:

    • Laura Glenn, graduate student in history of architecture
    • Laura Glenn, an alumna with a degree in planning

    first-year [not freshman], but First-Year in headlines; sophomore, junior, senior

    second-year, third-year, fourth-year, and fifth-year [applicable only to B.Arch. and two-degree students]

    List of words used for graduates.
    Word Definition
    alumnus male former student or graduate
    alumni group of male or mixed group of male/female former students or graduates
    alumna female former student or graduate
    alumnae group of female former students or graduates
    alum former student or graduate (informal)

    Degree Names

    For use in story and page titles and lists:

    List of degrees offered by Cornell AAP.
    Department Degree Abbreviation
    Architecture Bachelor of Architecture B.Arch.
      Bachelor of Science in history of architecture B.S. HA
      Bachelor of Fine Arts in architecture B.F.A. Architecture
      Professional Master of Architecture M.Arch.
      Post-professional Master of Architecture (2018 is the last year) M.Arch.II
      Post-professional Master of Science, advanced architectural design M.S. AAD
      Master of Science, computer graphics M.S. CG
      Master of Science, matter design computation M.S. MDC
      Doctor of Philosophy in history of architecture and urban development Ph.D. HAUD
    Art Bachelor of Fine Arts B.F.A.
      Master of Fine Arts M.F.A.
    CRP Bachelor of Science in urban and regional studies B.S. URS
      Master of Arts in historic preservation planning M.A. HPP
      Master of Professional Studies in real estate M.P.S. RE
      Master of Science in regional science M.S. RS
      Master of Arts in regional science M.A. RS
      Master of Regional Planning M.R.P.
      Doctor of Philosophy in city and regional planning Ph.D. CRP
      Doctor of Philosophy in regional science Ph.D. RS
      Doctor of Philosophy in historic preservation planning Ph.D. HPP
    Concurrent Degrees Bachelor of Fine Arts and Bachelor of Science of Bachelor of Arts B.F.A./B.S. or B.A./B.F.A.
      Bachelor of Science in urban and regional studies and Bachelor of Arts B.A./B.S. URS
    Dual Degrees Master of Regional Planning and Master of Landscape Architecture M.R.P./M.L.A.
      Master of Professional Studies, Real Estate and Master of Regional Planning M.P.S. RE/M.R.P


    In paragraph form, full degree names are lowercase. Abbreviations are OK depending on context and should be capitalized.

    • He earned his bachelor of arts at Hamilton College.
    • He holds a B.Arch. from Cornell.

    Shorthand degree names are acceptable in most instances and should be lowercase.

    • master's degree, bachelor's degree, master of science

    Examples of architecture degrees in text:

    • Students with a bachelor of architecture are eligible.
    • Students with a B.Arch. are eligible.
    • The professional Master of Architecture program seeks qualified students. [professional is not capitalized] [preferred]
    • The Master of Architecture (Professional) program seeks qualified students. [Professional is capitalized] [not preferred]
    • The post-professional Master of Science, Advanced Architectural Design program seeks qualified students. [post-professional is not capitalized]
    • The M.S. AAD program is open to applicants possessing B.Arch. or M.Arch. degrees.
    • The History of Architecture and Urban Development program offers both master of science and doctor of philosophy degrees.

    Semesters, Classes, Studio Names

    semester [not term]

    • He will repeat the class in the spring semester.

    Class names are title case, no formatting, no quotes, no colon after class number

    • Structural Concepts
    • ARCH 101 Structure of the Outhouse

    class or classes [not course or courses][exception is course equivalency]

    Courses of Study [note capitalization]

    fall course and time roster [note capitalization]

    First-Year Writing Seminar [note capitalization]

    In/Out-of-College Elective, Out-of-Department Elective, Departmental Elective [note capitalization]

    Study Period [note capitalization]

    Spring Break [note capitalization]

    Artwork, Competitions, Conferences, Events, Exhibitions

    Work attribution captions:

    Laura Glenn (B.Arch. '57), Hands (2000), acrylic, 38-1/2" x 51", from Bodyparts exhibition. [note comma is after measurement symbol]

    • Use x (not × [multiplication sign])
    • Use -1/2" not .5"; run 1/2 at normal text size (not superscripted or otherwise smaller)

    Works listed as untitled or untitled (description); don't italicize untitled. Keep lowercase unless it starts the caption.

    • Laura Glenn, untitled (blue) (2000), acrylic, 38" x 51".

    Italicize the titles of:

    • Artworks
    • Blog titles
    • Book titles
    • Contest entries
    • Exhibitions
    • Installations
    • Journal, magazine, and periodical titles [special titles of individual journal issues should be set in quotes]
      • Cornell Journal of Architecture volume 10, "Spirits"
    • Movie and TV show titles [TV episodes should be set in quotes]
    • Podcasts
    • Proposals, projects, and reports

    Follow capitalization and punctuation of works of art, exhibitions, installations, and projects as established by author/artist. [for body text only; see Article Headlines]

    Set in Roman, title case, within quotes:

    • Articles
    • Conferences with a specific name
      • The "Transit-Oriented Development in the Nation's Capital" conference begins on Tuesday.
    • Conference poster and panel titles
    • Dissertation and paper titles
    • Lecture titles
    • Symposia with specific name
      • "Matter Design Computation," the Preston H. Thomas Memorial Symposium

    Set in Roman, title case:

    • Awards
    • Nobel Prize
    • Competition names
    • Conferences and symposia that recur
      • Preston H. Thomas Memorial Symposium
    • American Collegiate Schools of Architecture conference
    • Grants
      • Official names are title case [Engaged Cornell Opportunity Seed Grant]
      • Generic names are title case [Engaged Cornell grant]
    • Lecture series
      • L. Michael Goldsmith Lecture
    • Names of buildings
      • Falling Waters, Empire State Building
    • Venice Biennale: [year] Venice Biennale of [Art or Architecture] [All other similar events are biennial not biennale]
      • 2016 Venice Biennale of Architecture
    • Workshops

    Photo Captions and Credits, Bylines, Headlines

    Photo captions and credits:

    Always include year and degree for AAP-affiliated photo subjects and photographer, even if included in story.

    Photo credits should be styled as photographer / organization [note spaces on either side of slash]

    • Laura Glenn / University Photography

    If no organization, then use photo / photographer

    • photo / Laura Glenn

    Bold name of the photographer only if not mentioned in the accompanying article, and if associated with the story. Do not bold hired students or alumni photographers. (M)

    • photo / Laura Glenn (B.F.A. '14) [if she is part of the story, or,]
    • photo / Laura Glenn (B.F.A. '14) [if she is a hired photographer]
    • photo / provided [if photographer name unknown]

    Note: photo can be replaced with rendering, drawing, etc.

    William Staffeld is credited in the masthead and doesn't need credit on the interior. (M)

    Credit William Staffeld for web news postings.

    • William Staffeld / AAP (W)

    Identifying people in captions: From left, At left, (at right), are all OK depending on flow and context. [do not use (l to r)]


    All writers (credited with bylines or not) need to be credited in the magazine's masthead. (M)

    Bylines are listed at the end of longer, substantive news, and feature stories.

    Byline is in boldface, immediately after superscript AAP. (M)

    • . . . Smith plans on developing planning tools that will be used by small municipalities. AAP Laura Glenn

    Byline is in italics below the end of the text (after a line space) and with publication affiliation as appropriate. Publication name should be a link to the publication homepage. (W)

    • By Laura Glenn, Cornell Chronicle [link to news.cornell.edu]
    • By Laura Glenn

    Article headlines and citations:

    Title case and Roman for all media. [no italics, no all-caps, no special characters]

    Is should be capitalized in headlines.

    • Documentary by Art Alumnus Is Screened at SXSW

    Check CMOS section 8.157 for more headline information.

    To create citations (web or print), we recommend citefast.com.

    In paragraph form, after book titles, publisher and year appear parenthetically and with comma.

    • Lines of Control (Random House, 2011)

    Appendix: Web Accessibility

    "Accessible websites are designed to be usable by anyone, regardless of device, language, culture, location, or physical or mental ability. Specifically, web accessibility is a set of practices, choices, and standards aimed at making websites that people with a diverse range of hearing, movement, sight, and cognitive abilities can easily navigate and use."

    ~Cornell University

    Alt text and title tags:

    • Alt text describes in literal terms the contents of a picture. Every image uploaded to the website needs alt text — photos, drawings, logos, renderings, etc. The only images that do not require detailed alt text are images that are decorative (an arrow image that serves as a button, for example) or a headshot that has the person's name in close proximity. In those cases, use null alt text, which is open and close quotes, "".
      • Do not use image of or picture of in the alt text. Rendering of or painting of is OK, as it explains in more detail what is included in the photo.
      • Do not use quote marks in alt text
      • If you use null alt text, do not include a title tag
      • Example of alt text: Group of women and children playing in a fountain in Central Park in the summer
    • Title tags are what appears when you hover your mouse over an image. The title can be shorter and less descriptive than the alt text and include the official name of the work displayed or the artist/author.
      • If you use a null alt tag, do not include a title tag
      • Example of a title tag: Central Park by Annie Liebovitz


    Headings should be used in order when formatting text on a web page. H1 is the name of the page; use H2, H3, H4, etc. as you would in creating a document outline to indicate the order of information.

    Do not skip a heading style for aesthetic purposes — i.e., do not use an H4 because it looks better when you have not yet used an H3

    Do not bold text as a heading style — instead, use the H2, H3, or H4 style


    Be sure that linked text clearly defines where a link will go.

    Text and special characters:

    All caps may only be used for acronyms, not word emphasis.

    • AAP is ok; PLANNING is not.

    Special characters are not allowed when a word can be used.

    • Architecture and Discourse, not Architecture + Discourse


    PDFs must be accessible and creating or remediating them is time- and skill-intensive. The only documents that should be loaded as a PDF are those that have to be printed in an exact format (legal documents requiring an exact replica, for example) and these documents will need to be remediated. The university has selected Onix as a remediation vendor; their prices range from $5 to $7 per page, based on the complexity of the document.

    For all other information consider:

    • HTML page for text and basic images
    • Web forms

    Appendix: Web Style

    Use straight quotes and apostrophes, not curly.

    • "I don't want to go to school," he said.


    Title case if link is going to a page with the same name.

    Sentence case if using descriptive copy.

    Related links should be in title case.

    Include PDF in parenthesis in link with document title [follow style on page six for file types]

    • View Style Guide (PDF) [note that PDF is not underlined; file types do not follow link style]

    Link to faculty profiles from body text should only include faculty member's name and not title.

    Pull-quotes or introductory quotes: Italic text, author's name after a tilde in Roman on the next line.

    Degree and year for student work:

    Student degree and years for student work web pages only

    • Laura Glenn, M.F.A. 2015
    • Laura Glenn 2015 [use year only for non-AAP students in group projects]
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