Research Administration Coordinator

Overview

The person in this role is an integral part of the College of Architecture, Art, and Planning (AAP) research administration team, and serves as a representative to faculty, other staff, and students. Because this role is integral to AAP's research administration success, this position requires an unwavering commitment to service and excellence in a deadline-driven environment, and the ability to accommodate ongoing changes to internal and external policies and regulations.

The Research Administration Coordinator reports directly to the Associate Dean for Administration, and their primary responsibilities include:

• post-award grant reporting and transaction support.
• pre-award grant proposal specialist support.
• managing sponsored accounts and developing financial reports.
• training faculty, staff, and researchers on research-related policies and practices.
• maintaining audit compliance and internal controls specific to sponsored programs.
• high-level research-related project support for the Associate Dean for Administration and/or other research operations within AAP.

This position has the opportunity to work a hybrid office + at home arrangement, but must maintain regular (and communicated) hours on campus, to ensure that faculty and other staff are able to engage with them. During peak proposal or reporting times, the person in this position must be able to maintain a flexible work schedule to accommodate unforeseen challenges or high volume; this may require occasional overtime, subject to management prior approval.

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

This job opportunity is for a 3-year fixed-term position with the possibility of extension.

About the College

The College of Architecture, Art, and Planning at Cornell University (Cornell AAP) is home to nearly 1,000 students, 120 faculty, and 65 staff members who come together from around the world to take up some of today's most urgent challenges and advance research, inquiry, and design to build a more just and sustainable future.

A vital college at one of the nation's foremost research universities, Cornell AAP bridges fields and faculty with five departments, 20 degree programs, 18 faculty-led labs, and the Cornell Mui Ho Center for Cities, a platform for building partnerships that make a positive impact in our cities and communities nationally and internationally.

Cornell AAP's departments include Architecture, Art, and Planning, as well as the new multicollege Paul Rubacha Department of Real Estate, jointly led by the S.C. Johnson College of Business, and the multicollege Department of Design Tech, administered by Cornell AAP in partnership with Cornell Bowers CIS, Cornell Engineering, the Cornell Human Ecology, and Cornell Tech. The college is housed across three locations (Ithaca, New York; New York City; and Rome, Italy), each offering world-class facilities and cutting-edge technologies.

Cornell AAP is about acts of transformation. We are committed to building a caring, inclusive, and rigorous community around our shared priorities — Creative + Critical Practices, Sustainability + Social Impact, Design + Emerging Technologies, and the Future of Cities + Development — that enable us to reimagine and reshape the world in radically new ways, every day.

Qualifications

Required Qualifications:

A meaningful combination of work experience and formal training. Work experience: 4–6 years of experience in a fast-paced office environment, preferably some as research administrative experience. Formal training: Associate's Degree (or equivalent combination of formal education and work experience), preferably in business administration, finance, communication, or a related field.

The successful individual will be:

• a great communicator (exhibiting professionalism in spoken and written encounters) with the desire to provide excellent service to all people;
• able to establish and maintain excellent relationships with people from diverse racial, ethnic, and socioeconomic backgrounds;
• capable of working independently and in collaboration with others;
• a top-notch problem-solver who wants to use these skills to help others;
• comfortable working on both short- and long-term projects;
• very flexible and able to adjust priorities as needed;
• carefully attentive to detail; and
• organized and proactive.

Additionally, this person will have:

• expertise with typical business software, including Microsoft Office Suite (Word and Excel especially), as well as database management, and financial management tools, and/or the ability to gain fluency quickly;
• the ability learn new programs/tools quickly and to adapt to changing policies and procedures;
• strong financial literacy and knowledge of generally accepted accounting principles (GAAP); and
• experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.

Preferred Qualifications:

• Bachelor's Degree and four years of financial and/or research administration experience, or an equivalent combination of education and experience.
• Knowledge of 2CFR 200 (Uniform Guidance) and other regulations, IRB, COI, and other compliance protocols.
• Experience with grant writing, proposal submission, and post-award financial management of a variety of sources (e.g., NSF, NIH, DOE, DOD, etc.), and/or experience with relevant grant-related portals (e.g., Research.gov, SciENcv, RASS), and database management.
• Experience learning, testing, and providing constructive feedback on new technologies and systems before, during, and after implementation.

Familiarity with Cornell systems, policies, and procedures is a plus but not required – what will be necessary are the abilities to learn these quickly and to keep skills/knowledge up-to-date.

Required Application Materials

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Benefits

The pay range is $28.23 to $32.81 per hour.

Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• prior relevant work or industry experience
• education level to the extent education is relevant to the position
• unique applicable skills
• academic Discipline (faculty pay ranges reflect 9-month annual salary)

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

Questions and Additional Information

Melinda Stelick
(607) 255-4316
ms294@cornell.edu