Finance & HR Administrative Associate

Overview

We seek a Finance & HR Administrative Associate for the AAP Finance & HR Support Center (FHRSC). In this pivotal role, you'll play a key part in empowering our academic departments, international programs, and administrative offices through administrative and human resources support.

As the Finance & HR Administrative Associate, you will build and maintain effective working relationships with managers, faculty, and staff, ensuring open communication channels to address departmental needs promptly and effectively. This role is essential in supporting the HR operations within the college, requiring adaptability, strong communication skills, and a proactive approach to problem-solving.

In the role, you’ll make a positive and significant impact in these key areas:

• Student Employment: Manage student recruitment, track appointments and terminations, handle paperwork, and serve as the primary contact for student employment matters, including graduate student transactions.
• Payroll: Audit time entries, process adjustments, manage overpayments, and handle inquiries.
• Recruitment Support: Assist in staff recruitment, monitor compliance, screen applicants, coordinate interviews, and ensure adherence to procedures.
• General HR Support: Handle sensitive HR matters, coordinate processes like new hires and promotions, ensure data accuracy, and provide backup support.

The Finance & HR Administrative Associate role is a full-time, 40-hour-per-week, benefits-eligible position performed Monday through Friday, 8 a.m. to 4:30 p.m., with a hybrid schedule of 4 days on campus in Sibley Hall and 1 day remote. However, to ensure mutual success, we’d like for you to be on campus Monday through Friday during the orientation and onboarding period, the length of which will be determined by your supervisor. Details on your hybrid schedule and daily start and end times will be mutually agreed upon between you and your supervisor.

No visa sponsorship is available for this position.

About the College

The College of Architecture, Art, and Planning at Cornell University (Cornell AAP) is home to nearly 1,000 students, 120 faculty, and 65 staff members who come together from around the world to take up some of today's most urgent challenges and advance research, inquiry, and design to build a more just and sustainable future.

A vital college at one of the nation's foremost research universities, Cornell AAP bridges fields and faculty with five departments, 20 degree programs, 18 faculty-led labs, and the Cornell Mui Ho Center for Cities, a platform for building partnerships that make a positive impact in our cities and communities nationally and internationally.

Cornell AAP's departments include Architecture, Art, and Planning, as well as the new multicollege Paul Rubacha Department of Real Estate, jointly led by the S.C. Johnson College of Business, and the multicollege Department of Design Tech, administered by Cornell AAP in partnership with Cornell Bowers CIS, Cornell Engineering, the Cornell Human Ecology, and Cornell Tech. The college is housed across three locations (Ithaca, New York; New York City; and Rome, Italy), each offering world-class facilities and cutting-edge technologies.

Cornell AAP is about acts of transformation. We are committed to building a caring, inclusive, and rigorous community around our shared priorities — Creative + Critical Practices, Sustainability + Social Impact, Design + Emerging Technologies, and the Future of Cities + Development — that enable us to reimagine and reshape the world in radically new ways, every day.

Qualifications

You are considered a competitive candidate if you:

• Are comfortable working in an environment where change in processes/procedures is the norm.
• Possess and exercise strong attention to detail and organizational skills.
• Thrive working quickly, effectively, under pressure, and in an independent manner.
• Exercise good judgment in accomplishing tasks that are urgent or of a sensitive or confidential nature; balance conflicting priorities and make decisions from a range of choices.
• Function effectively in an open group setting, sharing information and striving towards common goals.

What we need:

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• Associate’s degree and at least two years of relevant work experience or equivalent combination of education and experience.
• Understanding of (or ability to learn) basic HR laws, policies, best practices, and procedures that drive internal recruitment and hiring processes.
• Handle sensitive and confidential matters and information with appropriate discretion and judgment; answer questions; escalate complex questions.
• Demonstrated success in establishing credibility, building relationships, and willingness to work collaboratively across a highly diverse set of client/business groups.
• Experience with and ability to effectively use computer applications, such as Microsoft Office products and Outlook calendar system. 
• Demonstrated ability to remain focused working in a fast-paced, deadline-driven, and demanding customer-oriented environment. 
• Proven ability to function both independently and as part of a team.
• Experience handling confidential and sensitive information.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and well-being.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s okay if you do not.

• Bachelor's degree.
• Experience with Cornell's HR policies and procedures.
• Knowledge of Cornell systems.

Required Application Materials

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Benefits

The pay range is $24.78 to $28.80 per hour.

Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• prior relevant work or industry experience.
• education level to the extent education is relevant to the position.
• unique applicable skills.
• academic Discipline (faculty pay ranges reflect 9-month annual salary).

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

Questions and Additional Information

Melinda Stelick
(607) 255-4316
ms294@cornell.edu