Finance and Program Coordinator

Overview

Join the team as our Finance and Program Coordinator responsible for a diverse portfolio of tasks categorized into finance, course-based logistics, chair support, and program/office support.  As the Finance and Program Coordinator, you will:

• Manage finance duties including accounting, purchasing, and financial transactions regularly.
• Handle transaction activities like procurement card, e-shop, I-Want, and travel-related purchases.
• Provide comprehensive support for department field trips and course-related travel, arranging flights, hotels, event tickets, and ground transportation.
• Manages the Chair's calendar and email, coordinates travel logistics and reimbursements, and assists the department manager periodically.
• Act as the primary point of contact for on-campus and off-campus stakeholders, including faculty, students, alumni, administrators, and vendors.
• Prepare correspondence, reports, and presentations, and provide backup support for department staff as needed.
• Remain flexible and adapt to changing work environments, accepting additional duties as assigned.
• Collaborate with AAP Finance and HR Support teams.

The Finance and Program Coordinator role is a full-time, 40-hour-per-week, benefits-eligible position performed Monday through Friday, 8: a.m. to 4:30 p.m., with a hybrid schedule of 4 days on campus and 1 day remote. However, in order to ensure mutual success, we'd like for you to be on campus Monday through Friday during the orientation and onboarding period, the length of which will be determined by your supervisor. Details on your hybrid schedule and daily start and end times will be mutually agreed upon between you and your supervisor. Occasionally, there will be some evening or weekend events requiring flexibility for coverage, with advance notice provided. The position is performed primarily in Sibley Hall on Cornell's Ithaca campus.

No visa sponsorship is available for this position.

Department Details

The Department of City and Regional Planning (CRP) at Cornell offers a vibrant environment for tackling pressing planning issues, from social justice to sustainable development. Through rigorous coursework and interdisciplinary study options, students develop key skills. With renowned faculty and leading programs, CRP shapes the next generation of urbanists.

The Department of City and Regional Planning is the home of leading programs in planning, historic preservation planning, and urban and regional studies and is comprised of approximately 20 core faculty, 120 undergraduate students, 150 graduate students, and 4 staff members.

About the College

The College of Architecture, Art, and Planning at Cornell University (Cornell AAP) is home to nearly 1,000 students, 120 faculty, and 65 staff members who come together from around the world to take up some of today's most urgent challenges and advance research, inquiry, and design to build a more just and sustainable future.

A vital college at one of the nation's foremost research universities, Cornell AAP bridges fields and faculty with five departments, 20 degree programs, 18 faculty-led labs, and the Cornell Mui Ho Center for Cities, a platform for building partnerships that make a positive impact in our cities and communities nationally and internationally.

Cornell AAP's departments include Architecture, Art, and Planning, as well as the new multicollege Paul Rubacha Department of Real Estate, jointly led by the S.C. Johnson College of Business, and the multicollege Department of Design Tech, administered by Cornell AAP in partnership with Cornell Bowers CIS, Cornell Engineering, the Cornell Human Ecology, and Cornell Tech. The college is housed across three locations (Ithaca, New York; New York City; and Rome, Italy), each offering world-class facilities and cutting-edge technologies.

Cornell AAP is about acts of transformation. We are committed to building a caring, inclusive, and rigorous community around our shared priorities — Creative + Critical Practices, Sustainability + Social Impact, Design + Emerging Technologies, and the Future of Cities + Development — that enable us to reimagine and reshape the world in radically new ways, every day.

Qualifications

You are considered a competitive candidate if you:

• Excel in customer service with a proven ability to engage effectively with diverse individuals.
• Demonstrate consistent attention to detail, strong organizational skills, and effective prioritization abilities.
• Thrive in high-pressure environments, executing tasks with urgency and discretion for sensitive or confidential matters, while adeptly managing conflicting priorities and making decisions within policy parameters.
• Exhibit accountability across all work responsibilities.
• Adapt well to evolving processes and procedures, thriving in environments characterized by change.
• Strike a harmonious balance between independent work and collaborative teamwork, contributing to overall team success.

What we need:

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• Excellent communicator, demonstrating professionalism in both spoken and written interactions, committed to providing outstanding service.
• Skilled at establishing and maintaining strong relationships with individuals from diverse racial, ethnic, and socioeconomic backgrounds.
• Capable of working independently or collaboratively, fostering inclusive and equitable working relationships with students, faculty, staff, and community members.
• Proficient problem-solver, dedicated to assisting others with their challenges.
• Flexible and adaptable, able to adjust priorities as necessary.
• Meticulous attention to detail and highly organized.
• Proactive in approach to tasks and responsibilities.
• Proficiency in business software such as Microsoft Office Suite, Adobe Acrobat, and Sign, database management, and financial tools, or ability to quickly gain fluency.
• Quick learner, adept at adapting to evolving policies and procedures.
• Ability and interest in learning quickly and keeping skills/knowledge up-to-date.
• Experience or commitment to supporting diversity, equity, access, inclusion, and well-being.

If you have all those things, great! We have one more thing that we would prefer you to have, but it's okay if you don't.

• Familiarity with Cornell-specific systems, policies, and procedures is advantageous but not mandatory. 

Required Application Materials

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Benefits

The pay range is $24.78 to $28.80 per hour.

Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• prior relevant work or industry experience.
• education level to the extent education is relevant to the position.
• unique applicable skills.
• academic Discipline (faculty pay ranges reflect 9-month annual salary).

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

Questions and Additional Information

Melinda Stelick
(607) 255-4316
ms294@cornell.edu