Academic Program Coordinator

Overview

We seek an Academic Programs Coordinator who will provide a full range of administrative support to the Directors of Graduate Studies (DGS), Program Coordinators, Director of Urban and Regional Studies (URS), and the department's six graduate degree programs (encompassing two fields – City and Regional Planning, and Regional Science) and one undergraduate degree. Under the general direction of the Department Manager, and in collaboration with the DGS, you will act as the primary administrative contact for all CRP students. Duties include (but are not limited to):

• Managing graduate field and allocation budgets.
• Curriculum management.
• Guiding students, faculty, and other administrative staff about academic requirements and policies.
• Providing information and advice on regulations and procedures regarding degree requirements, admissions, student records, financial aid, and thesis/exit project completion within the CRP department.
• Facilitating resolution of student issues and concerns.
• Collecting and assisting in the analysis of data related to admissions, inquiries, degrees, etc.
• Contributing to the development, implementation, and maintenance of various university and college databases for administering graduate programs.
• Supporting registration, assistantships, scholarships, fellowships, grade submissions, and graduate admissions administration.
• Collaborating with college staff in AAP Admissions, AAP Student Services, and AAP Communications, as well as those doing similar work in other AAP academic departments.
• Collaborating with enrollment representatives across Cornell’s colleges, schools, and units to accomplish the University's enrollment goals.

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

The Academic Programs Coordinator role is a full-time, 40-hour-per-week, benefits-eligible position performed Monday through Friday, 8 a.m. to 4:30 p.m., with a hybrid schedule of 4 days on campus and 1 day remote. However, in order to ensure mutual success, we'd like for you to be on campus Monday through Friday during the orientation and onboarding period, the length of which will be determined by your supervisor. Details on your hybrid schedule and daily start and end times will be mutually agreed upon between you and your supervisor. Occasionally, there will be some evening or weekend events requiring flexibility for coverage, with advance notice provided. The position is performed primarily in Sibley Hall on Cornell’s Ithaca campus.

No visa sponsorship is available for this position.

Department Details

The Department of City and Regional Planning (CRP) at Cornell offers a vibrant environment for tackling pressing planning issues, from social justice to sustainable development. Through rigorous coursework and interdisciplinary study options, students develop key skills. With renowned faculty and leading programs, CRP shapes the next generation of urbanists.

The Department of City and Regional Planning is the home of leading programs in planning, historic preservation planning, and urban and regional studies and is comprised of approximately 20 core faculty, 120 undergraduate students, 150 graduate students, and 4 staff members.

About the College

The College of Architecture, Art, and Planning at Cornell University (Cornell AAP) is home to nearly 1,000 students, 120 faculty, and 65 staff members who come together from around the world to take up some of today's most urgent challenges and advance research, inquiry, and design to build a more just and sustainable future.

A vital college at one of the nation's foremost research universities, Cornell AAP bridges fields and faculty with five departments, 20 degree programs, 18 faculty-led labs, and the Cornell Mui Ho Center for Cities, a platform for building partnerships that make a positive impact in our cities and communities nationally and internationally.

Cornell AAP's departments include Architecture, Art, and Planning, as well as the new multicollege Paul Rubacha Department of Real Estate, jointly led by the S.C. Johnson College of Business, and the multicollege Department of Design Tech, administered by Cornell AAP in partnership with Cornell Bowers CIS, Cornell Engineering, the Cornell Human Ecology, and Cornell Tech. The college is housed across three locations (Ithaca, New York; New York City; and Rome, Italy), each offering world-class facilities and cutting-edge technologies.

Cornell AAP is about acts of transformation. We are committed to building a caring, inclusive, and rigorous community around our shared priorities — Creative + Critical Practices, Sustainability + Social Impact, Design + Emerging Technologies, and the Future of Cities + Development — that enable us to reimagine and reshape the world in radically new ways, every day.

Qualifications

You're considered a competitive candidate if you:

• Demonstrate independence and initiative in problem-solving, with confidence to tackle challenges and seek assistance when needed, fostering a culture of continual learning and growth.
• Exhibit a dynamic and collaborative approach, capable of working both independently and as part of a team, maintaining a balance between teamwork and autonomous work to ensure successful outcomes.
• Build trust through reliability and accountability, ensuring tasks are completed efficiently and effectively, and pushing for excellence in a positive manner.
• Can cultivate rapport with a diverse student body and faculty, fostering inclusive and equitable working relationships, integral to the academic experience and the success of collaborative initiatives.

What We Need

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• A dynamic communicator, skilled in both spoken and written interactions, driven by the desire to deliver exceptional service.
• A relationship builder, adept at connecting with individuals from diverse backgrounds, fostering strong and inclusive connections.
• An independent thinker and team player, fostering collaborative and inclusive working environments among students, faculty, staff, and community members.
• A problem-solving enthusiast, eager to utilize your skills to assist others in overcoming challenges.
• A flexible and adaptable team player, ready to pivot priorities as needed to meet evolving demands.
• A detail-oriented and proactive coordinator, ensuring nothing falls through the cracks.
• Proficiency in typical business software like Microsoft Office Suite, database management, and financial tools, or eager to quickly master them.
• Proven ability to quickly learn and adapt to new programs and procedures, always staying ahead of the curve.
• Demonstrated commitment and experience in promoting diversity, equity, access, inclusion, and well-being in all aspects of your work.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's okay if you don't.

• While familiarity with Cornell-specific systems is a plus, what truly matters is your ability and drive to swiftly learn and keep your skills and knowledge up-to-date.
• Significant experience working within higher education and/or with students.
• Knowledge of Cornell programs such as CCI, PeopleSoft, 25Live, Workday, and Grad School Reporting.

Required Application Materials

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Benefits

The pay range is $26.25 to $30.46 per hour.

Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• prior relevant work or industry experience
• education level to the extent education is relevant to the position
• unique applicable skills
• academic Discipline (faculty pay ranges reflect 9-month annual salary)

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

Questions and Additional Information

Melinda Stelick
(607) 255-4316
ms294@cornell.edu